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Accommodation & Transportation

(this page was last updated on May 7, 2009 )

The official conference hotel is the Hilton Nairobi but other accommodation is available for every pocket - ranging from 5-star to budget. We have negotiated with many hotels special conference rates available to delegates.

Hotel Options

(at special conference rates)

A. Hotels in or close to the City Centre (transport to the conference centre will be provided):

*rates are on bed & breakfast basis and inclusive of all taxes

B. Hotels closer to the conference venue:

(indicative rates only)

*rates are on bed & breakfast basis and inclusive of all taxes

Hotel Booking and Transportation Guidelines

• It is recommended that hotel bookings be done through the conference registration, in order to secure discounted rates and to confirm your bookings.
  
• 100% advance payments required to secure and ensure hotel booking reservation. (Conditions for cancellation apply). Rates may be subject to nominal variation at a later date, subject to hotel selection and date of registration.
  
• The above notwithstanding, you will appreciate that the committee is only mediating the reservations with Hotels, and therefore by extension, they are also bound the cancellation policies imposed by the respective hotels which are:
  
  * 24 hours and under 100% of the estimated overall revenue
  * Under 14 days 75% of the estimated overall revenue
  * Under 30 days 50% of the estimated overall revenue
  * No-show 100% forfeiture of the amount paid

• Hilton Nairobi

  

  The Hilton Nairobi is the official conference hotel. The hotel provides high standards, a variety of restaurants, 24-hr room service, laundry, business center, a fitness center with swimmingpool and spa facilities.

  Click here for a virtual tour of the hotel (opens in a new window).

  Click here to download Hilton Nairobi’s Fact Sheet (opens in a new window).

  Any supplemental services used will be extra, chargeable directly by the hotel.
  
• Airport transfers will be co-ordinated by conference transport committee.
  
• In addition to the preferred list of hotels (see table A. above), the committee has also identified additional hotels (within proximity to the Conference Venue, see table B. above), where delegates may opt to stay on their own accord. Note: should you opt for any of the optional hotels, you will be required to make your reservations directly with the hotels. Also remember that conference transportation will not be available from these optional hotels.
  
• Also note that the budget rates indicated indicated for 680 Hotel have are no longer available. Only medium standard rates apply.
  
• Should you have any other specific query with regards to accommodation, please feel free to direct them to the Accommodation Committee (see sidebar left).

TRANSPORTATION:

• The Transportation Committee is working on coordinating transport from the hotels to the conference venue. Given the hectic traffic conditions of Nairobi city, the main transport facilitation will be early morning, in time for the conference sessions and the return in the evenings after the sessions are over.
  
• Mini-van shuttles will be available during the day for very limited capacity and would be subject to emergencies and shuttle scheduled timings.
  
• For the benefit of delegates, taxis will be available on-call. Charges for these hired taxis would be payable by delegates directly.
  
• Airport transfers will also be coordinated. We would therefore greatly appreciate if all delegates (planning to travel by air) would please forward their flight details to the Transport Committee (see sidebar left).
  
• Should you have any other specific queries with regards to transportation, please feel free to direct them to the transportation committee (see sidebar left).

To register for the conference, please go to the registration page